Candidates list 2018-05-16T17:33:38+00:00
Announcements 2018-05-16T17:43:23+00:00

Executive Assistant - H22768

Pubblicato
24/01/2023

Sede
02 - Italia/Toscana/Firenze
Our Client is an international, prestigious and diversified Italian entrepreneurial group.

Role

The President's Assistant works alongside the Executive Manager, facilitating his work by anticipating all needs and becoming a partner in the company's business thanks to a global vision of internal processes, relationships and information flows inthe organization and thanks to a full awareness of  responsibilities.
The position supports office management activities and deals with both tasks related to internal activities of the organization, front-office tasks and external relations.
Main activities and duties:
  • Management of the incoming/outgoing correspondence,ommunications and calls of the Presidency;
  • Organization of the agenda, travels, commitments and meetings (meetings, appointments, press conferences, business lunches and booking any trips ...);
  • Drafting official documents, in addition to the periodic reports of the Management;
  • Management of communications and documents addressed to the various internal managers;
  • Preparation of communications and institutional letters;
  • Management of confidential documents and archives;
  • Management of the agendas of other Executives;
  • Reception of customers, suppliers, partners.
     

Requirements

  • Previous significant experience in the role (top management secretariat, office management, operations, public relations...) within international managerial contexts and/or large modernly organized entrepreneurial companies;
  • Fluency in spoken and written English; knowledge of other foreign languages;
  • Good knowledge of the main computer systems (use of PC, e-mail, Internet, Outlook, programs for data management and archiving, compilation of spreadsheets);
  • Higher level cultural training is required; Graduation preferred;
  • Confidentiality, discretion and reliability;
  • High relational, organizational and multitasking skills, i.e. the ability to effectively and efficiently manage multiple tasks simultaneously;
  • Personal maturity and ability to mediate and resistance to stress;
  • Management of priorities and deadlines and ability to optimize operational processes;
  • Ability to establish relationships also at an international level;
  • Excellent written communication skills and drafting of reports and press releases;
  • Aptitude for creating a climate of collaboration that is positive and advantageous for the entire organization;
  • Operational flexibility;
  • Proactive attitude and problem solving skills.

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